Please Note: The deadline for applications has been changed to Thursday January 15, 2009
ARTISTIC ASSOCIATE – Special Interest & Cultural Events, Community & Education Programmes
(CONTRACT: February, 2009 – September 2009)
Job Ref. # 08FC43-TAPA
Number of Vacancies: 1
Situated on Toronto’s waterfront, Harbourfront Centre is renowned as Canada’s foremost facility for contemporary culture. Harbourfront Centre produces the largest multi-disciplinary festival season in Canada. Our year-round operation offers some 4000 internationally acclaimed events ranging from music, literary and theatrical festivals to children’s activities and craft shops.
Currently an employment opportunity exists in our Community and Educational Programmes department for an Artistic Associate – Special Interest & Cultural Events on a contract basis. The Artistic Associate will create, develop and coordinate diverse special interest and cultural events for Harbourfront Centre’s audiences.
MAJOR RESPONSIBILITIES INCLUDE:
- Develops programme ideas as part of CEP year plan process. Prepares programme plans and identifies groups and individuals to participate and support the programme. Writes programme proposals
- Develops programme content, and determines length of programme, appropriate facilities, schedule and volunteer requirements
- Researches and identifies key contacts and organizations to assist us in meeting cultural and special interest programming objectives. Attends outside events to develop and maintain contacts. Meets with key contacts to discuss their involvement in Harbourfront Centre programming. Maintains list of contacts for use by others in the organization
- Determines budget to produce programme, considering both revenue generating projects as well as expenditures, submits to the Director, CEO and Board of Directors for final approval
- Manages budget expenditures, determining allocation of funds to performers and demonstrators, while ensuring that the programming ideas can be supported by the dollars available in other production and property lines
- Hires performers, negotiates conditions, writes contracts and submits cheque requisitions
- Liaises with community organizations and departments to assist groups in their events. Identifies staff assistance, potential problems, facilities, and schedules. Informs community groups of programme requirements and costs, works with group to produce schedule, and offer programming recommendations in order to produce a successful event
- Negotiates sponsorship through contra donations with outside organizations in order to extend limited financial resources
- Liaises with Sponsorship and Fundraising department to access sponsors that can be integrated into the programming where suitable, and to offer ideas for potential sponsors
- Liaises with Marketing & Media Relations department to ensure accuracy and appropriateness of publicity and marketing strategies for programmes. Reviews copy and evaluates whether plans will reach the target audience. Identifies other unique methods for reaching target groups. Determines signage requirements and submits request
- Attends events to supervise activities, evaluate success of programme and liaise with sponsor group. Leads volunteers through programme and informs them of their responsibilities
- Initiates and gathers the information for the preparation of the booking and billing contracts, and keeps other departments informed of programme plans; reconciles actual event expenditures to contracts to ensure accuracy of final payments to Harbourfront Centre
- Evaluates programme success and effectiveness in meeting programming objectives. Collects information from programme participants and other departments, prepares evaluation report and makes recommendations on if, when and how to repeat the event
- Conducts interviews for radio, television, and print media for promotion of events
- Completes special projects/ assignments designated by the Director of CEP
QUALIFICATIONS and REQUIREMENTS:
- The ideal candidate will have a degree in general arts or education and 3-5 years experience in community work and/or event planning
- Job requires creativity and imagination in developing new programming ideas
- Food programming experience is an asset
- Excellent verbal and written communication skills to liaise with outside groups, general public and media
- Strong leadership and interpersonal skills in dealing with diverse groups and coordinating with other departments and outside groups
- Highly organized to coordinate multiple activities/ programmes
- Good keyboarding skills and knowledge of various computer applications (word processing, spreadsheet and database)
- Basic understanding of programme budgeting
Qualified applicants must apply by JANUARY 15, 2009
Please send your resume quoting Job Ref. # 08FC43-TAPA to:
Human Resources, 235 Queens Quay West
Toronto, ON M5J 2G8
Fax (416) 973-1003
E-mail: jobs@harbourfrontcentre.com
Harbourfront Centre is committed to building a diverse workforce and strongly encourages qualified applicants from all backgrounds to apply.
