The Organization
Soulpepper is an artist-founded, classical repertory company with a three-tiered mandate to present vital Canadian interpretations of history’s great stories, to train the next generation of theatre artists and to enrich and inspire youth through mentorship and access. Since its inception in 1998, Soulpepper has built:
- A 12 month season of more than 600 performances
- A passionate audience of over 100,000 each year
- An artistic ensemble of 150 established and emerging theatre artists
- A paid residency program for Canadian theatre artists
- A robust portfolio of youth programs, reaching over 8,500 youth annually
- A 46,000 square foot state-of-the-art performing arts facility – the Young Centre for the Performing Arts – which anchors Toronto’s Distillery District
Soulpepper is proud to be North America’s only year-round classical repertory company, a prominent Canadian producer of original work from existing sources, a leading employer of artists in the City of Toronto and a partner in neighborhood education initiatives.
The organization resides in our own permanent facility, the Young Centre for the Performing Arts, and we will continue to grow our programming and education and outreach activities. Soulpepper is also the managing partner of the Young Centre and is responsible for all Young Centre programming activities.
The Position
Reporting to the Administrative Manager, the Administrative Assistant will support the entire staff for both Soulpepper and the Young Centre. Specific responsibilities include but are not limited to:
- Prepares and inputs daily complimentary ticket requests from staff, artists/company, and media/marketing offers
- Prepares gift certificates and accompanying documentation, maintains gift certificate log and facilitates ticket requests for certificate redemption
- Meeting minute-taking and scheduling for Board and various committees
- Facilitates school group sales for Education Department, and liaises with Young Centre Box Office to ensure successful completion of transactions
- Provides administrative assistance to the Executive Director
- Coordinates ordering and distribution of office supplies weekly and is responsible for maintaining the staff kitchen
- Responsible for processing of daily mail and maintaining postal meter and its supplies
- Responsible for staff monthly attendance and time management information, including collecting information monthly, maintaining spreadsheets and working with the Director of Finance to distribute quarterly attendance summaries
- Processes all couriering and shipping requests for the office
- Monitors supply of Soulpepper stationery and business cards, liaises with all departments to determine the requirements for subsequent orders to maintain supply
- Responsible for posting new positions for all departments as necessary
- Other duties as required
Qualifications
The successful candidate will have:
- Strong computer skills (Excel, Word, Outlook, Tessitura or other box office software)
- Superior organizational and time-management skills
- Advanced awareness of priorities and deadlines
- Detail-oriented individual who is able to multi-task effectively and demonstrates initiative
- Strong interpersonal and communication skills, both oral and written
- Proven ability to manage confidential information
- Exposure to working with senior volunteers
- Ability to thrive in a fast-paced work environment with multiple deadlines
- An interest and passion for the arts
Education/Experience
- Background/education in arts administration preferred
- Customer service experience and orientation
- Demonstrated attention to detail and accuracy
The Opportunity
The Administrative Assistant role represents an opportunity to join a creative and dynamic performing arts organization. The compensation package will include an annual salary commensurate with experience, and comprehensive employment benefits.
How to Apply
Only candidates with legal authorization to work in Canada will be considered. Soulpepper is an equal opportunity employer and invites all applicants with proper credentials to apply for the position. Soulpepper thanks all candidates for their interest however, only those selected for interviews will be contacted.
Please send résumé and cover letter (including salary expectations) detailing how you can contribute to this dynamic not-for-profit arts organization by no later than
February 9, 2011
Please quote AA11 on the subject line when applying by email.
To: Search Committee – Position Title
c/o Nick Tracey, Administrative Manager
Soulpepper Theatre Company
55 Mill St, Building 49
Toronto ON M5A 3C4
Email: nick@soulpepper.ca
